Job description
What this role is about
HMS School is an Approved Private Special Education School located in University City. We are seeking a dynamic and highly organized Development Administrative Assistant to support our fundraising, outreach, and relationship management efforts. The Development Administrative Assistant provides comprehensive administrative and operational support to the Community Engagement team in support of fundraising, donor engagement, stewardship, special events, and departmental operations. This role is critical to ensuring the smooth day-to-day operations of development activities and serves as a key support partner in maintaining donor relationships, organizing fundraising initiatives, and advancing the organization’s mission. The ideal candidate is highly organized, detail-oriented, collaborative, and capable of managing multiple priorities in a fast-paced environment while maintaining professionalism, confidentiality, and a strong customer-service mindset.
Requirements
Required Skills/Abilities: Ability to work independently while also contributing positively to a collaborative team environment, establishing clear responsibilities and processes for monitoring work and measuring results Person-oriented with the ability to build relationships with individuals of all backgrounds to exchange ideas, resources, and know-how Understands internal and external stakeholder requirements, expectations, and needs with the ability to multi-task and balance the interests of multiple stakeholders Exceptional organizational and time-management skills with strong written and verbal communication skills and attention to detail Ability to maintain confidentiality of sensitive information with discretion and professionalism, including but not limited to student information and donor details Adaptability and flexibility with daily assignments and willingness to provide coverage in other areas when requested Education and Experience: Associate’s degree required; Bachelor’s degree preferred in nonprofit management, communications, business administration, marketing, or related field Minimum of 2-3 years of administrative support experience, preferably within the nonprofit sector Experience working with a donor database or customer relationship management (CRM) system preferred (ex: DonorPerfect, Salesforce, Raiser’s Edge, Network for Good, etc.) Experience supporting events, donor relations, or fundraising initiatives preferred Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) Basic graphic design or communications experience is a plus