Job description
What this role is about
Quaker City Mercantile is seeking a full time, in office, Executive Assistant /Office Manager with a minimum of 2 years of relevant experience for a fast paced and creative environment. Responsibilities: New Business DevelopmentManaging the CEO’s daily and weekly scheduleHandle all personal appointments for CEOOrdering personal items for CEOAssisting in CEO’s personal and work travelAssist President with HR responsibilitiesBook all employee travel and submitting travel expenses Open and close the office space each dayAnswering phones and pushing out calls/messages.Greeting visitors and managing incoming and outgoing mail and deliveries.Managing Office Calendar and Sending reminders for office closures holidays, etc.Managing and Ordering all Office Supplies Assisting employees with any purchases, ensuring competitive prices and on time delivery.Managing the office cleaners and cleanliness standards.Working with building management on office maintenance.Preparing office & conference room for client meetings.Archive Projects to ensure organization of older records.Managing off site storage facilities.
Requirements
Must have 2+ years of relevant experienceCompetency in all Microsoft Applications, particularly Outlook, Excel and ZoomHelpful to know Quick Books and expense related softwareMust have a self-starter mentality and possess an ability to work well under pressure Detail orientated with strong communication skillsAbility to anticipate and solve problemsPunctual and reliableTeam player and willing to go above and beyond when needed