A global biopharmaceutical company on a mission to Solve On, Incyte follows science to find solutions for patients with unmet medical needs. Through the discovery, development, and commercialization of proprietary therapeutics, Incyte has established a portfolio of first-in-class medicines for patients and a strong pipeline of products in Hematology, Oncology and Inflammation and Autoimmunity. The Senior Administrative Assistant handles a wide range of administrative and executive support related tasks.

Essential Functions of the Job: Serve as back-ups to other executive assistants in the company. Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex meetings. Answer emails and direct incoming messages to appropriate party promptly and efficiently. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner. Make travel arrangements, prepare travel itineraries, process meeting registrations, and prepare expense reports. Process invoices. Orientate new hires to the group. Assist in presentation preparation. Process membership renewals; order journal articles. Order supplies. Prepare FedEx shipments. Maintain filing system. Copying as assigned. Work closely with contract sponsors to open and manage purchase orders (POs) with timeliness and quality in accordance with company policies and procedures. Submit all POs into Ariba (or similar finance tool) upon notification of contract execution. Manage all POs increase requests and ensure contract sponsor is notified if contract amendment is needed. Support troubleshooting and resolution of POs and invoice issues.